RFP Coordinator

About the Role

We are looking for a highly organized and detail-oriented RFP Coordinator to lead the development and submission of high-quality proposals and bids. This role is perfect for someone who thrives in a fast-paced environment, enjoys collaborating with cross-functional teams, and is passionate about crafting compelling, compliant proposals that drive business growth.

Key Responsibilities

• Manage the full proposal lifecycle, from analyzing RFPs to final submission.
• Review RFPs, RFQs, and RFIs to understand client requirements and ensure compliance.
• Develop proposal schedules, assign tasks, and set deadlines to keep projects on track.
• Collaborate with sales, engineering, and project management teams to gather content and technical details.
• Write, edit, and format proposals for clarity, accuracy, and consistency.
• Ensure all proposals align with branding and quality standards.
• Maintain an organized library of proposal templates and past submissions for future reference.
• Track proposal progress and provide status updates to stakeholders.
• Support post-proposal activities, including debriefs and process improvements for future submissions.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Marketing, Information Technology, or a related field.
• 2+ years of experience in proposal coordination, technical writing, or a similar role.
• Exceptional written and verbal communication skills.
• Strong organizational skills with a keen attention to detail.
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with proposal management software is a plus.
• Familiarity with the IT and networking industry is desirable.

What We Look For

• A self-starter with a proactive approach to problem-solving.
• A collaborative team player with a positive, can-do attitude.
• Strong analytical and critical thinking skills.
• Ability to perform under pressure and adapt to changing priorities.
• High level of professionalism and integrity.

If you’re ready to take your expertise in proposal coordination to the next level, we’d love to hear from you!